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acen_gosurori

Meetup info

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Mar. 23rd, 2011 | 05:56 pm
posted by: xlightbringerx in acen_gosurori

Ok, I'm back with more info! Thanks to everyone who commented on my last post :D

Instead of the other spot I was thinking of, I had this spot recommended to me. It's called "East Outdoor Wall" on the map below. It's bigger, has a little less traffic, and it's right next to the dome area (where the panels and video rooms usually are) so we can just walk inside if it's raining.
http://img.photobucket.com/albums/v282/aquarianfae/acen/IMG00281.jpg
http://img.photobucket.com/albums/v282/aquarianfae/acen/IMG00282.jpg

Map: http://img.photobucket.com/albums/v282/aquarianfae/acen/gatheringmeetupplaces.jpg

Oh my I am hotlinking, oh well. These photos are all courtesy of cactusmomma on the Acen forums who is the one helping me reserve a meetup spot. What do you think?

Would you guys be ok meeting there at 12:30 or 1pm on Sunday, or is that too late? I'm sorry, but there are already meetups scheduled there earlier in the day. If you want to meet earlier, the options are the old spot by the escalators or in the previously-mentioned dome area. It just depends whether location or time is the priority with most people.

As for food, it sounds like theoretically we should be allowed to bring our own as long as we aren't distributing or selling it to others. But really, to me, a hotel doesn't seem like an appropriate venue for a potluck picnic, so I was thinking you just pack or buy your own lunch/snack if you're comfortable with bringing food with you. What are your thoughts on this? I didn't go last year so I'm not sure how much food you guys had.

Thanks for reading!

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Comments {27}

Elenoa

From: aonele
Date: Mar. 23rd, 2011 11:33 pm (UTC)
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so basically we're changing the location to number II on the map? I'm ok with that because that's a bit more out of other people's way and will allow us to have more room.
I'm ok with going at 12:30-1pm!
I'm also ok with it not being a potluck because there was a LOT of food wasted/leftover last year (and I suspect every year we had a potluck, since it's kinda a natural thing to happen at potlucks lol) I can pack my own lunch, that sounds good.
Could you think of other things we could do instead though? It's still a swap meet right? We could play Lolita Bingo or Lolita Trivia or something easy that doesn't require too much planning, and people can donate items towards it right there and then since they might have stuff they weren't able to swap off. Just an idea!

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Lightbringer

From: xlightbringerx
Date: Mar. 24th, 2011 05:03 am (UTC)
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I didn't even think of games. Thanks for the suggestions! I'll try to come up with something but the rest of you, feel free to suggest more.

Yeah, I was planning on it being a swap meet for a half hour, then we switch to a picnic/meet and greet. Once I finalize our spot I'll make a swap post.

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burnt_tuna

From: burnt_tuna
Date: Mar. 24th, 2011 12:27 am (UTC)
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Im ok with the location and time. I wish we could meet on Saturday on year, since this is the time everyone is leaving. Last year I had to pay for a whole extra day for parking, just for the extra 2 hour.
I agree with Aonele, we should play games. Maybe bring apples to apples or something simple and fun, as long as theres no wind. Last year there was a calling card game that went on the whole con, I havnt seen anything posted about it yet but I thought it was fun.

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Lightbringer

From: xlightbringerx
Date: Mar. 24th, 2011 05:06 am (UTC)
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I saw an old post about that too. I was there the whole weekend so...I'm surprised I missed out O_o; If you know who ran it you could ask them to host it again, otherwise I can figure out who started the forum thread and contact them that way.

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Lightbringer

From: xlightbringerx
Date: Mar. 24th, 2011 05:15 am (UTC)
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Oh, it was deleciel, and she made the thread last April, so maybe she will post it again this April~

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Mandy/Luna

From: chibifaery
Date: Mar. 24th, 2011 12:44 am (UTC)
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I commented on the thread in the forum but wanted to add my 2 cents to this too! :D I am good with any time, 12:30-1 is ok. We leave on sunday too but that usually involved checking out of our hotel and then just hanging around the con until usually around 2 anyway. Games is a good idea, as is people bringing their own lunch; though I am sure bringing a few extras as far as cookies or something if a person wanted to *ahem* share their lunch wouldn;t be so bad. :D

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バネッサ

From: aerie_star
Date: Mar. 24th, 2011 02:57 am (UTC)
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Sounds good so far. I didn't go last year either (was only at con on Saturday). I'm good with games or whatever. I was kind of hoping the calling card game would be started up again this year...

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Lightbringer

From: xlightbringerx
Date: Mar. 24th, 2011 05:28 am (UTC)
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I feel so left out that I didn't know about it D: I even saw a bunch of lolitas all weekend. Being isolated at my table probably didn't help lol. I need friggin roadies so I can get out more and *gasp* even attend panels.

I probably won't be able to do it this year either because I need non-lolita business cards AND artist trading cards o_o;

It was run by deleciel who seems really active, so she'll probably do it again.

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バネッサ

From: aerie_star
Date: Mar. 24th, 2011 07:12 pm (UTC)
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You dooo!!! I missed hanging out with you (we should find time this year over the weekend lol). I wanna go the h.NOATO panel (I refuse to believe there won't be one this year).

I just cut mine out of thicker resume paper, and printed them myself /lazy But that is a good point!

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バネッサ

From: aerie_star
Date: Mar. 24th, 2011 07:15 pm (UTC)
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Just realized I lost my ability to edit my comments when I lost paid account status ;_____;

But I hope that I'll be able to find a blanket to bring with for the picnic part of the meet! Half of my stuff is currently in boxes and totes in my attic in prepartion to move :)

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Lightbringer

From: xlightbringerx
Date: Mar. 24th, 2011 08:48 pm (UTC)
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Aw, yeah I know how that feels since I've never had a paid account XD;

You don't have to worry about blankets if they're all packed up. Ken and I have a bunch and I was going to bring as many as I could, so hopefully we will make up for it if not everyone brings some.

I'll definitely make time to hang out with people this year. I'm trying to get better about working less and making more time for friends in general. I'm so glad Acen's AA has closing hours XD (Sometimes they stay open all night.)

Maybe if I get a chance, I'll make some cheap cards anyway. I don't have a printer though, so I'll have to figure something else out.

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バネッサ

From: aerie_star
Date: Mar. 25th, 2011 01:25 am (UTC)
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Ok that's awesome!! Thank you!! :D

Yes, this will be awesome!! And I agree about the hours thing.

You could always send the file(s) to me and I could print them out (I am not packing up my printer until last minute). XD

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TheOsakaKoneko

From: theosakakoneko
Date: Mar. 24th, 2011 04:12 pm (UTC)
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Perhaps I'm just an old curmudgeonly lady, but I'm sad we're changing it this year..the old spot is reliable and we've never had any issues. We have lots of food and drinks to share and plenty of nice clean dry space to trade items, and it's always been great. Outside seems risky (inclement weather) and now we're subject to others' events and rules about food? Sad. :(

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Lightbringer

From: xlightbringerx
Date: Mar. 24th, 2011 07:42 pm (UTC)
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I'm sorry you don't like it. I don't know if I said this here or not, but if most people like the old spot better, you can always change it back next year. There was a lot of support for picking an outdoor spot so I went with it. There's an indoor location right next door if the weather is bad.

There have always been rules with food, though. If there weren't, we would have started having Lolita tea parties a long time ago. I'm not sure what prevented us from doing so in the past, or why it's suddenly ok for us to serve each other food. If you'd like to bring a snack to share with the whole group, that would probably be ok.

It's still artemiscangee's meetup, so if you guys end up not liking the things I pick, you can count on her or someone else to continue planning the meetup in the future. I'm just helping her organize it since she has finals right before Acen.

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TheOsakaKoneko

From: theosakakoneko
Date: Mar. 24th, 2011 07:47 pm (UTC)
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Sorry, I didn't mean it to come across so brattily, I was doing something else as I was typing... :( I apologize!!

I'm sure it'll be fun no matter where it is and what's going on! Will we still be having the swap meet part?

I'm not sure if there are rules with food...I've only been around since 2008, and the 3 years I've been there we've had plenty of snacks and food and drinks and no one has said anything to anyone to my knowledge about it being a problem. Technically it's not, of course, I think they just don't care. ;) I was just pointing that out, not trying to tell you you were wrong. ;) I'm sure technically we aren't allowed. It just hasn't stopped anyone in the past. Also I'm sure technically we aren't allowed to sell things there, but that also hasn't been a problem in the past.

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Lightbringer

From: xlightbringerx
Date: Mar. 24th, 2011 08:05 pm (UTC)
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Nooo! It's ok. I wanted to make it perfectly clear that I'm not trying to steal the meetup or make everyone do it the way I want! You have valid concerns!

Yes, I was thinking we could do the swap meet for a half hour and then have our picnic afterwards. I want to follow Shannon's method from last year, so I'm going to probably make a swap post in the near future.

For the picnic, I was thinking everyone bring their own lunch, but anyone who wants to bring a snack for the whole group can tell me what they plan on having so that we don't have multiples or extra. And I hope to bring a lot of extra blankets so that I can lay them over the sidewalk and extend the grassy sitting area a bit, but I'll ask others to bring their own blankets too.

The first meetup I went to was planned by miyu_sakura in the early 2000's, and there was a HUGE DRAMA FEST on the Acen forums between Lolitas and Acen staff regarding food issues. I got bitched at pretty badly for a misunderstanding, so it sticks in my memory XD;;;

After that it was basically taboo to mention "lolita" and "food" in the same post, but gradually newer people started bringing food and I noticed we were not getting yelled at. I'm glad that the rules are not as harsh as I previously thought, but I still often worry that one year, someone is going to come lay the smackdown on us if we push it too far D:

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TheOsakaKoneko

From: theosakakoneko
Date: Mar. 24th, 2011 08:11 pm (UTC)
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Aaaah, I see. I wasn't around for that unfortunately! Yeah, we might wanna keep it relatively understated, we've been ridiculously lucky so far but it would be unfortunate if they cracked down.

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artemiscangee

From: artemiscangee
Date: Mar. 28th, 2011 10:39 pm (UTC)
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Actually it's the hotels rules that you aren't aloud to have outside food in the hotel and distribute it since they could get in trouble if someone got sick (I think) because it's not regulated by the food inspector people. It's the reason that ACen can not have a maid cafe or a con suite. The reason I had it in the convention center the first year I held the meet-up was it technically was not the hotel so the hotel could not yell at us. Especially since the hotel staff never comes into the convention center itself. I'm sure outside the hotel will be fine :)

Make sure you bring tarps in case the grass is wet or muddy or something!

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Lightbringer

From: xlightbringerx
Date: Mar. 29th, 2011 12:11 am (UTC)
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Oh yeah that's true, if it's not regulated by the designated food servers/whoever then I suppose it would be a huge legal problem for the Hyatt.

Somebody in charge of things on the forum told me that we can't redistribute food because of an exclusive contract the Hyatt has with food servers or something to that effect. I'm sure it could be a mix of both though.

Just today I found out from another unrelated forum thread that they are supposedly stricter about food in the convention center?! I don't know if you guys just got lucky last year or what!

Tarps did cross my mind but thank you for bringing that up!

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artemiscangee

From: artemiscangee
Date: Mar. 29th, 2011 12:35 am (UTC)
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I have read that as well I think the Hyatt is just super uptight about food overall for many reasons o.o

Hmm we did it for two years in a row and no one said anything? Oh well I'm sure outside will be fine especially if most people are bringing their own food :)

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Lightbringer

From: xlightbringerx
Date: Mar. 25th, 2011 06:18 am (UTC)
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Oops... you're right, it sounds like we're not allowed to sell anything either! Oh well. As long as everyone is discreet about it, I hope it doesn't bother Acen. If we had signs around the meetup, and started setting up shop with price tags on everything, I think they'd have a problem with that.

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Lily the Frilly

From: deleciel
Date: Apr. 15th, 2011 03:47 pm (UTC)
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Oh yeah, I almost forgot about the original post in the forums. The new location and time seems alright. I doubt I'll stay long because I need to road trip back home (probably won't get home until 5pm).

For anyone wanting to do the calling card game, I might do it again, but it'll require some new plans/rules - just to make it smoother from last year's game.

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burnt_tuna

From: burnt_tuna
Date: Apr. 17th, 2011 08:11 am (UTC)
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Honestly, even if we were breaking little rules about outside food, or the swap. No one is going to say anything to us. Acen is a big con and they are more worried about injuries, traffic in the hotel and con, and the crossing of that big street. The only reason they would say something to us is if we had it in a main hallway or right in the middle of a room, but since we were always to the corner, out of the way it was ok. I dont think we have anything to worry about in that area. Its just good old mother nature we have to worry about.

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Holly

From: kokoro
Date: Apr. 26th, 2011 10:04 pm (UTC)
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Is the EGL photoshoot on Saturday or Sunday?

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Lightbringer

From: xlightbringerx
Date: Apr. 27th, 2011 12:34 am (UTC)
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There is an egl photoshoot on saturday, but I don't know anything about it at all. You are welcome to come to both!

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Holly

From: kokoro
Date: Apr. 27th, 2011 12:41 am (UTC)
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Bummeeeeer. Saturday is the only day I WON'T be in lolita, I think.

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Lightbringer

From: xlightbringerx
Date: Apr. 27th, 2011 02:53 am (UTC)
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I'm sure there will be people at the meetup on Sunday taking pictures too, if that helps :D

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